baby photo birth announcements by chouette design group

Photo Birth Announcement Etiquette

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When should I order my photo birth announcements? How many should I order?

Order your announcements when you have the photos you'd like to use, and once you've decided if you'd like to include any special poems or wording. To determine how many photo birth announcements to order, think about how many holiday cards you send out. This can be a great starting point. If you don't send holiday cards, or the list needs to be completely re-vamped, think about the people in your life. Do you only want to send them to close family and friends, or will you also send them to coworkers and relatives? The birth of a child is a celebrated event, so feel free to send a birth announcement to anyone who would like to share in your special news.

Create a mailing list for your birth announcements. This will not only give you an accurate count of how many announcements to order, but it will also remove the stress of creating the mailing list after the baby has arrived. Once you have your envelopes, you're ready to hand write or print your addresses. You might like to order your envelopes early. You can order them with, or without, your return address printed on the envelope flap to save you even more time.

You can also order custom-designed thank you notecards at the same time as your baby announcements. You will most likely be receiving gifts before you get a chance to drop the announcements in the mail, and you'll be prepared!

When to send your photo birth announcements

While we've created custom photo birth announcements for babies six months old, and personally, I say send them whenever you have time...etiquette states it is best to send your birth announcements as soon as possible, preferably about a month after the birth of your baby. If more than three months have passed since the baby's birth, you might consider including the birth announcement as an insert along with a holiday card (think Valentine's Day, Easter, Fourth of July...) or another photo announcement, perhaps of the whole family, that includes the special news. Or, we can design your card using two photos --- one of your baby at birth with their birth details, and another more recent photo, perhaps with their new stats. If you have a special situation, just contact us. We can come up with a creative way to help you!

Also, some people like to write hand written notes on the birth announcements. Know that this is not common practice and not necessary. As new parents, you will be living busy lives and no one will expect you to take the time it takes to write a personal note to everyone. If you would like to write on the back of your photo announcements, you can use a Sharpie fine-tip marker pen. This pen won't smudge. Just be careful to test one to ensure you aren't using a heavy hand. You can also write on the back of the coverstock if you'd like.

Will people who receive my announcement think I am asking for a gift?

Absolutely not. Although most parents want to send birth announcements as a way of sharing their good news, some worry that recipients will view the sending of a birth announcement as a request for a gift. This is absolutely not the case. Recipients are under no obligation to send a gift. If you'd be more comfortable, we can add the phrase "Please, no gifts," in small print on your birth announcement design. Just let us know this request in the special comments part of your order form. In any case, if a gift is sent, a personalized thank you card should be mailed as an acknowledgement.

Thank You Notes

After you send out your photo birth announcements, be prepared to receive gifts and notes of best wishes. You can order custom designed folded notecards from us, and we can design them so you can use them for thank yous, or any occasion. We can even customize the back for you, giving you a place to put another sweet photo, perhaps of your babys hand or foot, or a special acknowledgement or poem. There are many occasions where gifts are given before and after the baby is born, so be sure to order plenty of extra thank you cards.

Whenever you receive gifts, whether it is after you send your birth announcements, after a baby shower or after an evening with friends, there are several things to remember when writing a thank you card.

Timing is of the essence! You should have thank you notes on hand after announcing your pregnancy so that you can write your thank you cards without delay. Thank you notes for birth announcements should be mailed within a few days of receiving the gift. You have a bit more time after a shower since you will have more to write.

Sincerity is another key component of a genuine thank you card. Be sure to say “what” you are thanking them for by listing the items they gave you and it is always heartfelt if you can say how you are looking forward to using those items or comment on how adorable or helpful they are/were.

What information should I include on my photo birth announcement, and what about my special situation?

Birth Weight: Some parents are uncomfortable sharing the birth weight of their child in instances of unusual birth weight. Leaving the birth weight off of the birth announcement is completely acceptable. Friends and family may still be curious and ask anyway, but there is no reason it must be included on the announcements.

Parents Names: Depending on the level of desired formality, the names of the parents may be listed as "Mr. and Mrs. Michael Hovis," "Lisa and Michael Hovis," or simply "Lisa and Michael" on the baby announcement. The baby's birth weight and length, time of birth, place of birth, and names of siblings may also be included. There are many clever ways to word an announcement, and if you are looking to include special information just let us know. We will work it into your custom design.

Sibling Names: Including siblings is becoming more popular, but is not expected. If your situation is one where you aren't comfortable including siblings, don't. if you'd like to, however, you can include sibling names after yours, for example: Lisa, Michael, David and Sarah Hovis, or you can separate them: Proud Parents Lisa and Michael, Big Brother David and Big Sister Sarah. You can also have your sibling(s) introduce the new arrival: Big brother David is proud to introduce his baby sister Grace...".

Birth Announcements: Multiple Births - Often times, the birth of twins, triplets or more will be a surprise to friends and family. When preparing the wording for multiples, it can be fun to use the “twin” theme on the birth announcements. See design examples in our on-line gallery slideshow of photo birth announcements.

Birth Announcements for Parents with Different Last Names - Parents with different last names should include their first and last names as part of the birth announcement, as well as the full legal name of the child. Example: Proud Parents Lisa Jones and Michael Hovis introduce their son Luke Matthew Hovis.

Birth Announcements: Divorced or Separated Parents - Divorced or separated parents may choose to send baby announcements separately, with each parent mailing the announcements to his or her friends and family only. In this case, the parent may elect to include only his or her name on the baby announcement.

Birth Announcements: Unmarried Mother - If the mother is unmarried, she should include only her name on the birth announcement. If the mother desires, and if the father gives permission, the father's name may be included as part of the birth announcement. The baby's full legal name should be included to avoid questions about whether the child was given his mother's or his father's last name.

Birth Announcements: Gay and Lesbian Couples - Gay and lesbian couples should include both of their first and last names and the full legal name of the child in the birth announcement, along with the general information detailed above.

Birth Announcements: Widowed Mother - A mother that becomes widowed during her pregnancy may indicate her name on the photo birth announcement as either "Mrs. Michael Hovis" or "Lisa Hovis ." The husband may be referred to as "the late Michael Hovis," if desired, or the mother may elect to include her name only.

Baby Announcements: Adoption - The addition of an adopted child to the family most certainly warrants an announcement. No matter your adopted child's age, we can create a unique adoption announcement design for them. When selecting the wording for the announcement, state when the child was born and when the child was received into the home of the parents. You might say, "born February 26, 2005 and welcomed into her parent's hearts and home on November 3, 2005". If the child was adopted from a foreign country, information about his or her birth country may also be included.

Birth Announcements: Parents and Grandparents - Grandparents’ names can be included on the birth announcement if you wish for them to share in the joy of announcing the new family member. Their names would be listed below the parents’ names.

Birth Announcements: Second and Third Babies - It is perfectly acceptable to send birth announcements for all babies, no matter where they fall in their birth order. Parents may choose to include sibling names as part of the birth announcements, or even have them announce their new baby brother or baby sister into the world. See birth announcement wording samples.


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